The Image Library System has been set up to be as simple to administer as possible, and there are helpful tips on each page, but if you do have difficulties then hopefully this page will clear them up for you.
What the system does.The Image Library is a collection of pictures held in one folder. The website allows descriptions and other details to be attached to each picture, along with comments from the general public. All the details about the pictures are held in a database. This allows visitors to the site to search for words in the descriptions and comments to find pictures they're interested in. The system also allows pictures to be organised into large 'albums' or smaller 'groups' so that visitors can view a number of pictures about a specific subject. Visitors can also view the pictures by the year they were taken, or by whoever contributed them.
What can an editor do?There are two levels of editor. Most will be Level 1 editors, who can do the following.
- Upload new pictures
- Add or edit descriptions and other details to the pictures.
- Edit and publish comments about pictures left by visitors to the site.
- Add and edit the details of people who have contributed pictures to the site.
- Add and edit external websites to link the pictures to.
- Add pictures to 'albums'.
- Create new 'groups' and add pictures to them.
- View the site statistics, including number of hits and the number of times each picture has been viewed.
Level 2 editors can, in addition to the above,
- Delete pictures
- Create new albums
- Add and remove Level 1 editors.
How do I upload a new picture?First you need to have the image prepared and ready on your own computer. It should be a .jpg, 600 pixels or less in width, and as a guide should be less than 40k in filesize. The name of the file doesn't matter as it will be renamed when uploaded.
On the menu bar at the top of this page you can see a drop-down menu with 'Administration Options' on it. Click on it and select 'Add New Picture'. You will then be able to browse your computer to find the file. Once you have found it, click the 'Upload' button.
The picture will now be sent up to the server - this may take up to a minute depending on your connection speed. Once it has been uploaded a new screen will appear showing the picture and allowing you to type in the description and year taken, and select the contributor and any websites it should be linked to and albums and groups it should be in. You can add this information now or leave it for later by going somewhere else in the site or closing the browser window.
How do I edit new visitor comments?When you first log in, you're sent to the 'Admin Home Page'. On this page you'll see a list of visitor's comments waiting to be published, if there are any. Click on the comment and you'll be taken to a page showing the picture the comment applies to, where you'll be able to edit the comment. Make sure the grammar, spelling and capitalisation is correct - (don't use ALL CAPS for instance) - and ensure the text isn't defamatory. Then click the 'Publish Comment' button. Visitors to the site can now see the comment when viewing the picture.
Do I need to Log Out?Once you have logged in to the admin system the site will remember you for 3 days and you will not need to log in again from the same computer in that time. Because of this it's a good idea to log out if there is any chance that your computer will be used by someone else. To log out, click the 'Log Out' option from the admin top bar.
Differences when site is first set up.When the site is first set up by Plexus Media, there are no pictures in the library. Because of this, the tables on the front page showing the latest pictures and the most viewed pictures etc will not be shown. These will automatically appear when 3 or more pictures have been uploaded.
Customising the overall look of the site.If you wish to change the background images and colour scheme of the site, contact Plexus Media. We can take your graphics or ideas to ensure your site is distinct from others using the system. This service will be charged at our hourly rate, but don't be put off as most customisation can be carried out very quickly and easily.
|Part of Glencoe NTS||System created by Plexus Media Ltd|